Among our highest priorities is the thoughtful, mission-driven, and strategic use of the university’s financial resources. Please consider the stewardship of gift and endowment discretionary funds carefully as you plan an event as well as the responsibility that accompanies the consumption of alcohol at university functions.

With pre-approval, discretionary gift and endowment funds may be used to purchase alcohol for guests of the university at certain activities that have a social component. If employees choose to consume alcohol at university activities, this expense should generally be borne by the employee. Exceptions may be granted in unusual circumstances.

Consistent with the Business Meal, Hospitality, and Amenity Policy, colleges, schools, and divisions reporting to the Provost may choose to use discretionary funds for the purchase of alcohol at one annual appreciation/employee morale gathering per year, hosted by the dean or vice provost.

Employees responsible for planning an event at which alcohol will be served, as well as the on-site employee host of the event, should review the Alcohol Service and Consumption at University Activities – Faculty and Staff operating procedure and ensure that its conditions have been met.

Limited Alcohol Approval Form (PDF)
For recruitment and speaker dinners; guest’s alcohol purchase only

Alcohol Approval Form (PDF)
For all other events at which alcohol will be served

Note: The Larner College of Medicine may use external 305 and external CME funds for the purchase of alcohol.