| Timeline | Winter Break | Spring | Summer |
|---|---|---|---|
| Associate Deans provide OIE the list of courses the unit wishes to run the following academic year (both new and repeat) | December | December | December |
| OIE sends instructions and next steps to faculty approved to submit course proposals | December | December | December |
| Faculty course snapshot due to OIE (new courses only) | January | January | January |
| Completed draft budget, GoAbroad proposal, and supporting documentation due to OIE | March 15 | March 15 | March 15 |
| Faculty begin to recruit students, student applications open in GoAbroad, and deposits accepted | July 1 | September 15 | November 1 |
Student application deadline in GoAbroad | September 5 | November 18 | January 27 |
| Go/No Go Deadline - Decisions made by sponsoring academic unit based on deposits | September 12 | November 25 | February 3 |
| Faculty issue course registration overrides to students | November | November | March |
| Student and faculty GoAbroad pre-departure deadline | November 1 | January 15 | March 15 |
| Faculty predeparture budget meeting with OIE and academic unit business analyst, and health & safety meeting with OIE (new faculty/faculty leading new courses will have additional required pre-departure meetings) | December | February | April |
| Student pre-departure meetings complete | December 10 | February 15 | April 30 |
| Faculty submit expense tracking sheet and receipts | Within 7 days of student travel completion | ||
| Sponsoring academic unit reconciles program expenses/submits reconciled budget to OIE | Within 30 days of student travel completion | ||