UVM provides a number of file storage solutions available to all UVM affiliates. Storing your data in a university-approved location ensures that your data is protected, backed up, and that you will have support in case of accidental deletion or other loss.
Where you store a file depends greatly on the content and how it is being used. You may want to consider the “life cycle” of data that you use or create. You might draft a document on your own (individual data) and then share it with a group for feedback and continued development. That finished document might move to a department or public location. Later, it might need to be archived, say at the end of a project, or it might need revision. Where you store a document
What storage solution should I use?
Individual Data
Description
This includes data for individual use such as work documents, pictures, videos, etc. This content is tied to the individual’s NetID account, though it might be shared with others.
Recommended Solution
Departmental Data
Description
Departmental data is intended to be owned by the department and shared with individuals in that department.
Recommended Solutions
 Microsoft Teams |
 SharePoint |
 Shared Drive |
Research Data
Description
Research data includes all data related to projects funded by research grants.
Recommended Solutions
| Microsoft Teams |
SharePoint |
 Netfiles |
 Microsoft OneDrive |
Storage Solutions by Content/Security Requirements
| Content/Security Requirement |  Microsoft OneDrive* |
 Microsoft Teams* |
 Shared Drive |
 Netfiles |
 SharePoint* |
| Individual data | |||||
| Departmental data | |||||
| Research data (less than 1 TB) | |||||
| Research data (more than 1 TB) | |||||
| Low Risk1 | |||||
| Medium Risk2 | |||||
| High Risk3 | |||||
| Restricted4 |
Storage Solutions by Feature/Capability
| Feature | Microsoft OneDrive* |
Microsoft Teams* |
Shared Drive |
Netfiles |
SharePoint* |
| Sharing within department | |||||
| Sharing across departments | |||||
| Sharing outside UVM | 5 | ||||
| Shared/Live editing and collaboration | |||||
| Mobile device Support | |||||
| Accessible off campus (no VPN) | |||||
| Accessible off campus (with VPN) | |||||
| File Versioning/File History | |||||
| Backups | |||||
| Offline Access (local syncing of data) |
* When logged in to UVM’s instance using UVM NetID
1 Low risk is data that is generally available publicly
2 Medium risk data is not generally available publicly
3 High risk data is protected data (“NPPD” per pp.1-3 of UVM’s Privacy Policy, except where Restricted as below)
4 Restricted data is data for which protections are explicitly prescribed by contract, regulation, or law (e.g., cardholder data/PCI-DSS, CUI/DFARS 252.204-7012, PHI/HIPAA) Please contact the Information Security Office if you need to store this kind of data.
5 Sharing externally managed via Globus